Recruitment: Operations and Administration Officer

Job Reference Number

IDA/ACNP/PW/OAO

 

Job Type

International Development Assistance/Emerging Markets

 

Schedule

Contract

 

Job Location

Australasia; Fiji; Central

 

Job Summary

This role supports the team in all operational and administrative activities.

 

Job Description

The Pacific Women Shaping Pacific Development (Pacific Women) Support Unit is seeking an Operations and Administration Officer to join our Suva-based team. This role supports the team in all operational and administrative activities to ensure operational efficiency of the Support Unit and successful implementation of program activities.

 

Project Summary

Pacific Women was announced by the Australian Government at the Pacific Island Leaders’ Forum meeting in August 2012. It commits up to $320 million over 10 years in the 14 Pacific Islands Forum members.

Pacific Women aims to improve opportunities for the political, economic and social advancement of Pacific women. The outcomes sought by Pacific Women include:

  1. Women, and women’s interests, are increasingly and effectively represented and visible through leadership at all levels of decision-making.
  2. Women have expanded economic opportunities to earn an income and accumulate economic assets.
  3. Violence against women is reduced and survivors of violence have access to support services and to justice.
  4. Women in the Pacific will have a stronger sense of their own agency, supported by a changing legal and social environment and through increased access to the services they need.

Pacific Women is implemented by Australia’s Department of Foreign Affairs and Trade (DFAT) and works with a wide range of implementing partners, including the 14 partner governments, multilateral organisations, international and national NGOs, civil society organisations, and DFAT country posts.

The Pacific Women Support Unit provides the program with logistical, technical and administrative support and is located in Suva, Fiji, with a sub-office in Port Moresby, Papua New Guinea (PNG). The Support Unit has 13 full-time staff in Suva and five full-time staff in Port Moresby. The Support Unit works closely with a Melbourne-based project team to deliver its core services to the program.

The Operations Unit in Suva has three full-time staff (Finance and Administration Manager, Operations and Administration Officer, and Finance and Administration Assistant). It is responsible for finance (including program finance), travel, logistics, procurement, grants management, human resource management, office administration as well as ensuring team compliance with policies and processes.

 

Key Responsibilities

Roles and Responsibilities include:

  • Provide human resource (HR) services to the Support Unit team and contracted advisers (short- and long-term), including orientation, timesheets, leave management, medical insurance, and payroll as well as maintain and update HR policies and procedures in conjunction with the Melbourne team.
  • Support the recruitment and contract management of short- and long-term advisers, including the provision of advice on recruitment processes, mobilisation, payment of invoices and performance appraisals.
  • Assume the role of Occupational Health, Safety (OHS) and Security focal point, including providing advice to the Support Unit on OHS requirements and developing and providing briefings to all Support Unit staff and contracted advisers for travel throughout the region.
  • Maintain the Support Unit Asset Management Register and support management of the premises and infrastructure, including office equipment and IT services.
  • Establish relationships with key government departments in Fiji and potentially other countries in the region to facilitate Support Unit operations, including taxation, superannuation, visas and VAT refunds.
  • Maintain Support Unit contact lists, coordinate emergency evacuation and contingency procedures, and act as one of the Support Unit’s Fire Wardens.
  • Support the Finance and Administration Manager in regular finance processes, including monthly bank reconciliations, processing payments, acquittals and processing VAT claims.
  • Support other Operations Unit staff (including the PNG sub-office) to undertake their tasks during busy periods, including support for travel and logistics, reporting and budgeting.

 

A copy of the Terms of Reference for this position can be found by clicking on the link: Terms of Reference

 

Duration

From July 2017 to 30 June 2018, with the possibility of extension.

 

Applications

To apply for this position please click the “apply” button here on Cardno’s website (scroll to bottom of the page) below and attach a current CV and a cover letter than concisely outlines how the applicant’s experience and skills are aligned to the position.

 

Contact

Please submit your inquiries to Cynthia Ramirez – cynthia.ramirez@pacificwomen.org.fj quoting “Ops and Admin Officer” in the subject line.

 

Closing date: 23 April 2017, COB Australian Eastern Standard Time.

 

Please note that late applications will not be considered.

 

The new candidate is expected to start in the role in July 2017.

 

Due to the number of applications received, only short listed candidates will be contacted.

 

Cardno is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures reflect this commitment and may include relevant criminal record checks.

Cardno is an equal opportunity employer.

 

Equal Opportunity statement for US based applicants

 

Cardno has a long standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. At any time, if you need an accommodation during the application process, please contact Human Resources at jobs@cardno.com. To learn more about Cardno’s commitment to equal opportunity please view these links:

EEO is the Law link

Pay Transparency Policy